Date:                        September 25, 2013

To:                             MxCC College Community

From:                       David W. Sykes, Dean of Finance and Administration

Subject:                 Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act

 

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f)) is the landmark federal law, originally known as the Campus Security Act.  This law requires that all colleges receiving federal funds (in our case financial aid funding) to report crime statistics.  Each year we have filed the required reports of crime to the United States Department of Education, however the law requires more than just the reporting of statistics.  A majority of the institutions that are subject to this law were only satisfying the statistical reporting portion of the law.  The U. S. Department of Education, motivated by Congress has undertaken an effort to enforce all of the requirements of the law and has now become very aggressive in auditing institutions for compliance.

On August 14, 2008 the United States President signed into law Publication Law 110-315, Higher Education Opportunity Act.  This law contains many provisions that have a direct affect on students.  A summary of the HEOA is available at www.ed.gov/HEOA.

As a result of the increased focus on the Clery Act, all of the Connecticut Community Colleges continue to come into full compliance with the law.  The attached document represents information and disclosure of policy, process and procedures in place at Middlesex as required by the Clery Act.  The law requires that this information be made known to all staff, faculty and students, as well as anyone else requesting it.  To that end, a copy of this document is attached for your information.  A copy has also been placed on the P/Drive in the Policies folder and on our website.

Faculty members are asked to announce to their classes that this information is available and where it can be obtained.

Any question, concerns or comments should be directed to me.  Thank you for assisting the College in getting this information out to our students.

Crime Awareness and Campus Security Act

The following statements are required to be distributed to all students and employees of Middlesex Community College by provisions of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Connecticut Campus Safety Act.

A. Policy for Reporting Crimes and Other Emergencies

It is the policy of Middlesex Community College that all incidents of criminal action or other emergencies occurring on campus be reported to one of the following offices:

  • The Office of the Dean of Finance and Administration 860-343-5704;
  • The Office of the Director of Human Resources 860-343-5751;
  • The Office of the Dean of Academics 860-343-5706;
  • The Office of the Dean of Students 860-343-5759;
  • The Office of the President 860-343-5701;
  • Middletown Campus Security

¨      Lower Parking Guard Hut 860-343-6904

¨      Upper Parking Lot Guard Hut 860-343-6735

¨      Security Cell Phone 860-463-5062

  • Pick up any Red Emergency Phone
  • Director of the Meriden Center (Meriden Center only) 203- 608-3019
  • Meriden Center Campus Security 203-608-3018.

The College will assess the seriousness of all reported incidents and take appropriate action to protect the person and property of students, employees and guests. In the case of allegations of serious criminal acts, the College will seek the assistance of police authorities. Serious criminal acts include but are not limited to murder, rape or other sexual offenses, robbery, aggravated assault, arson, burglary, motor vehicle theft and hate crimes.

B. Timely Warnings Policy

In the event that a situation arises, either on or off campus, that is judged by the Dean of Finance and Administration to constitute an ongoing or continuing threat, a campus wide “timely warning” will be issued. This warning will be issued through any one or combination of the following: an emergency broadcast which can be heard through each College phone, a text message alert for those who have registered through myCommnet,  social media including Facebook and Twitter, a website posting, television announcements, radio announcements, an announcement made on the College’s main phone line, 860.343.5800 (Be sure to choose option 1 for School Closings.), an e-mail will be sent to employees and students, a voice mail will be sent to employees and signs may be posted on bulletin boards Anyone with information warranting a timely warning should report the circumstances to the Dean of Finance and Administration by calling 860-343-5704 or in person at Founders Hall room 106.

C. Campus Access Policy

Middlesex Community College is committed to free access to campus facilities by students and staff consistent with personal safety and preservation of personal property.

Please note that no one should be in the buildings during hours the College is normally closed unless specifically authorized to do so by the Dean of Finance and Administration.  Failure to request access off-hours prior to the requested time of access may result in delay of access or denial of access.

Normal College operating hours of the Main Campus in Middletown are:

  • Monday – Thursday                    7:30 a.m. – 10:00 p.m.*
  • Friday                                                   7:30 a.m. – 5:00 p.m.
  • Saturday                                            8:00 a.m. – 5:00 p.m.
  • Sunday                                                Campus closed

*Note: Founders Hall closes at 6:00 p.m. Monday – Thursday except for any registration days, the start of the Fall and Spring semesters and other circumstances that may warrant a late closing.

Normal College operating hours of the Meriden Center are:

  • Monday – Thursday                    8:00 a.m. – 10:00 p.m.
  • Friday                                                   8:00 a.m. – 5:00 p.m.
  • Saturday                                            8:00 a.m. – 1:00 p.m.
  • Sunday                                                Closed

It is possible that the campus or specific buildings may be closed at other times due to emergency situations.  During those closures faculty and staff should not expect access to the campus or affected buildings.

At times other than normal hours of operation, access to all College facilities is by admittance by the security officer upon being presented a valid staff identification card and approval from the Dean of Finance and Administration or his designee. Employees desiring access to buildings at times other than normal hours of operation are requested to notify the Dean of Finance and Administration prior to their planned visit. Also any staff member with an issued key must check in with the security officer prior to entering the building and upon departure from the campus. Staff members are encouraged not to be in the buildings alone during non-business hours.

D. Campus Security Authority

The College campus security both at the Middletown campus and at the Meriden Center is provided by Sun Security, Inc. The College’s security staff does not have arrest authority. All incidents of a criminal nature will be investigated by the College administration and, in appropriate cases, reported to local or state police authorities for disposition.

E. Campus Security Policies and Prompt Reporting

The College campus security procedures and practices can be found in the Employee Policies and Procedures Manual for staff and faculty, and in each classroom and workspace in the form of the College Emergency Guide permanently affixed to the wall. Students and employees are encouraged to report situations and conditions which may compromise security and to be conscious of the need for mutual vigilance. Annual campus crime reports are on file in the office of the Dean of Finance and Administration. Campus Security Policies include:

REPORTING AN EMERGENCY

In case of a medical, fire or police emergency, call 911.

During the hours of 8:30 a.m. – 4:30 p.m., Monday through Friday:  If you have called 911, you must report that call to the Dean of Finance and Administration at 860-343-5704 (or dial x5704 from any College phone) even if the call was made in error.  If you do not reach the Dean directly, call the main number, 860-343-5800, dial 0 for a staff member, report the situation and ask to speak to a member of administration immediately.

Any other time:  If you have called 911, you must report that call to campus security at 860-463-5062, even if the call was made in error.

The red emergency phones located in Snow, Wheaton and Chapman Halls will connect to a staff member or security guard 24 hours a day, 7 days a week.  The red emergency phone can also be used for emergency situations so that the recipient can call 911.  Simply pick up the phone and it will ring.

When calling, provide:

  • your name;
  • your location and telephone number;
  • the nature of the emergency; and
  • the location of emergency.

Stay on the line until the person answering the phone ends the communication.

An Incident Report must be completed and submitted to the Dean of Finance and Administration.  The Incident Report can be found on the P/Drive in the Policies folder, on our website in the Forms Depot by requesting a form from the Office of the Dean of Finance and Administration.

COLLEGE CLOSINGS, DELAYED OPENINGS OR EARLY RELEASE DUE TO INCLEMENT WEATHER OR OTHER EMERGENCIES

College closings, delayed openings or early release will be conveyed to the College Community via local television stations, radio stations, a website posting, a text message for those who have registered through the myCommnet Alert System, Facebook, Twitter and an announcement on the College’s main phone line, 860.343.5800. (When calling the main phone number, be sure to choose option 1 for School Closings.)  In the case of an early release, an e-mail and a voice mail message will be sent to MxCC employees. An e-mail will also be sent to MxCC students.

 

CHEMICAL EXPOSURE/ACCIDENTS

If you detect a chemical spill, smell fumes or gas, or see vapor immediately do the following:

  • Evacuate affected area.
  • Close the door to the affected area.
  • Post a sign warning of the danger on the door.
  • Leave the area immediately.
  • Report the situation as described above in the tab, “Reporting an Emergency”.
  • Do not use any electrical devices including cellular phones in the affected area.
  • Do not either turn on or turn off light switches.

 

MEDICAL EMERGENCIES

  • Call 911.
  • Provide comfort and assistance that is consistent with your knowledge and training.  Do not move the person unless it is necessary for his/her safety.
  • After calling 911:
    • If the emergency is at the main campus in Middletown, dial x7777 for the Emergency Response Team Hotline.
    • If the emergency is at the Meriden Center, dial x3333 for the Emergency Response Team Hotline.
    • If the emergency is at the PMI lab in Meriden, call for assistance from the Emergency Response Team list which is posted in several areas.

 

ERT members can assist with First Aid, CPR and use of the AED until 911 responders arrive.

  • Stay with the person until help has arrived.
  • Report the situation as described above in “Reporting an Emergency”.

 

AED Locations

Main Campus in Middletown               

  1. Wheaton Hall – First floor, to the right of the entry-way double doors.
  2. Chapman Hall – Main level, in the rotunda near the entry-way to the library.

Meriden Center – First floor, administrative area, near the door to the computer lab.                         

PMI Lab – By the corridor near the front entrance.

  1. FIRE EMERGENCIES

When a fire alarm sounds or you are directed to evacuate, you should immediately leave the building. If you discover either smoke or fire the following steps should be followed:

  • RESCUE: Evacuate those who are directly affected by smoke and heat.  Individuals with disabilities should be assisted to safe zones or out of the building if possible.
  • ALARM: Initiate the alarm by pulling the nearest fire alarm. If calling in the emergency be sure to follow the phone sequence as noted above in the tab, “Reporting an Emergency”.
  • CONFINE: Prevent the spread of fire by closing windows and doors.  Do not prop open fire doors, they are designed to close when an alarm is activated.
  • EXTINGUISH: Only attempt to extinguish the fire after all evacuations and life safety measures are met.  Do not risk your life or the lives of others in an attempt to extinguish a fire.

Remember the acronym “RACE” – RESCUE, ALARM, CONFINE, EXTINGUISH

Other points to remember in a fire emergency:

  • If there is smoke in the room or in the hallway stay low to the floor.
  • If the door knob or door feels hot, do not open it.
  • If the door feels okay, open it slowly to check for smoke or flames in the hallway.
  • If you are trapped in a room, open the windows for air and hang something out the window to attract attention.
  1. VIOLENT OR THREATENING BEHAVIOR

Effective handling of threatening or violent individuals requires you to use good judgment and common sense.  As each situation can be different you must assess the circumstances and gear your actions accordingly.  Above all get help by calling 911. For specific situations, the following may be helpful:

  • When confronted with an angry or hostile individual:
    • Stay calm.
    • Listen attentively and maintain eye contact.
    • Be courteous and patient, but try to keep the situation under control by expressing a willingness to sit and calmly discuss the matter with the individual.
  • When confronted with a person shouting, swearing, threatening violence, or engaging in bizarre or dangerous behavior:
    • Stay calm.
    • Be courteous, and patient, but maintain your distance from the individual.
    • Signal to someone else that 911 should be called.  Do not call for help yourself if the individual is directly confronting you.
    • Have that person call 911 or pick up the red emergency phone to request assistance.
  • When confronted by someone with a gun, knife or other weapon:
    • Stay calm (to the best of your ability).
    • Never try to grab the weapon.
    • Signal to someone else that 911 should be called.  Do not call for help yourself if the individual is directly confronting you.
    • Have that person call 911 or pick up the red emergency phone to request assistance.
    • Be courteous and patient.  Keep talking, but follow the instructions from the person who has the weapon.  Stall for time, but do not risk harm to yourself or others.
    • Watch for a safe chance to escape to a safe area.  Take direction from the police or other security personnel once they arrive on the scene.

Report the situation as described above in “Reporting an Emergency”.

  1. EMOTIONAL EMERGENCIES

An emotional emergency is one in which you feel the person may be in danger of hurting him or herself or others, or a situation where the person is extremely disorientated or confused.  You may suspect any one of the following:

  • Possibility of drug overdose.
  • Possibility of a suicide attempt.
  • Severe emotional disorder, e.g. withdrawal, violent outburst, or extreme disorientation.
  • Suspicion of being under the influence of alcohol or drugs.

If the behavior is of sufficient concern or is disruptive call 911. Stay with the person until help has arrived.

Report the situation as described above in “Reporting an Emergency”.

  1. POWER OUTAGES

In the event of a power outage in your area:

  • Contact the Maintenance Department at extension 5864 or the Dean of Finance and Administration at extension 5704.
  • Allow Maintenance 15 minutes to determine if the problem is campus wide or local.  You will be notified of what actions to take.

You will be advised by the Dean of Finance and Administration if the campus is to be closed.  If so, all faculty and staff – except those involved in responding to the emergency – should leave campus.

  1. BOMB THREATS

If you receive a bomb threat, follow these guidelines:

  • Write out the complete message in its entirety; every word can be important.
  • Get the date, time and the place of where the bomb will detonate and any other specifics the caller may give.
  • Take note of the caller’s voice, male/female, accent, tone, manner, background noises, etc.
  • Immediately report the threat to the Dean of Finance and Administration at extension 5704.

If you come into contact with a suspicious object or potential bomb on campus, do not handle. Clear the area immediately and notify the Dean of Finance and Administration at extension 5704.

F. Crime Prevention Programs

The College has no formal programs regarding crime prevention. A common theme of crime awareness and prevention is to encourage students and employees to be aware of their responsibility for their own security and the security of others. Students are encouraged to be vigilant and to report activities that are suspicious in nature.

Crime statistics, as reported to the U.S. Department of Education on an annual basis can be found at http://ope.ed.gov/security/;   for the last three years are as follows:

Criminal Offenses – On campus

Total occurrences On campus

Criminal offense

2010

2011

2012

a. Murder/Non-negligent manslaughter

 0

 0

 0

b. Negligent manslaughter

 0

 0

 0

c. Sex offenses – Forcible

 0

 0

 0

d. Sex offenses – Non-forcible

 0

 0

 0

e. Robbery

 0

 0

 0

f. Aggravated assault

 0

 0

 0

g. Burglary

 1

0

 2

h. Motor vehicle theft

 0

 0

 0

i. Arson

 0

 0

 0

 

Criminal Offenses – Noncampus

Total occurrences in
or on Noncampus buildings or properties

Criminal offense

2010

2011

2012

a. Murder/Non-negligent manslaughter

0

 0

 0

b. Negligent manslaughter

0

 0

 0

c. Sex offenses – Forcible

0

 0

 0

d. Sex offenses – Non-Forcible

0

 0

 0

e. Robbery

0

 0

 0

f. Aggravated assault

0

 0

 0

g. Burglary

0

 0

 0

h. Motor vehicle theft

0

 0

 0

i. Arson

0

 0

 0

 

Criminal Offenses – Public Property

Total occurrences on Public Property

Criminal offense

2010

2011

2012

a. Murder/Non-negligent manslaughter

 0

 0

 0

b. Negligent manslaughter

 0

 0

 0

c. Sex offenses – Forcible

 0

 0

 0

d. Sex offenses – Non-forcible

 0

 0

 0

e. Robbery

 0

 0

 0

f. Aggravated assault

 0

 0

 0

g. Burglary

 0

 0

 0

h. Motor vehicle theft

 0

 0

 0

i. Arson

 0

 0

 0

There have been no arrests on campus for crimes related to liquor law violations, drug abuse violations or weapons violations for the above cited time periods.

These annual reports are available for inspection in the Office of the Dean of Finance and Administration, Room 106 Founders Hall.

G. Policy Statement Addressing Counselors

Middlesex Community College does not employ pastoral or professional counselors to provide therapeutic services.

H. Policy Statement Addressing Criminal Activity Off Campus

There are no recognized off-campus student organizations; therefore there is no policy for monitoring criminal activity at off-campus organizations.

I. Policy on Drugs and Alcohol in the Community Colleges, Board of Trustees Policy 4.15

Drugs and Alcohol in the Community Colleges

The Board of Trustees of Community – Technical Colleges, endorses the statement of the network of colleges and universities committed to the elimination of drug and alcohol abuse, which is based on the following premise:

American society is harmed in many ways by the abuse of alcohol and other drugs-decreased productivity, serious health problems, breakdown of the family structure, and strained social resources. Problems of illicit use and abuse of substances have a pervasive effect upon many segments of society-all socio-economic groups, all age levels and even the unborn. Education and learning are especially impaired by alcohol abuse and illicit drug use.
(Statement of the Network of Colleges and Universities Committed to the Elimination of Drug and Alcohol Abuse)

The Board recognizes that education regarding alcohol and substance abuse is an appropriate and even necessary part of contemporary college life. Since the unauthorized use of controlled substances, in addition to the potential harmful effect it may have on students and employees, is contrary to state and federal law and regulation, it must be prohibited in any college activity, on or off the college campus.

Although the conditions of alcohol and drug dependency may be considered disabilities or handicaps under state and federal law and regulation and Board of Trustees’ policy, employees and students will not be discriminated against because they have these disabilities. All students and employees are considered to be responsible for their actions and their conduct.

These provisions shall apply to all colleges under the jurisdiction of the Board:

  1. No student or employee shall knowingly possess, use, distribute, transmit, sell or be under the influence of any controlled substance on the college campus or off the college campus at a college-sponsored activity, function or event. Use or possession of a drug authorized by a medical prescription from a registered physician shall not be in violation of this provision.
  2. All colleges shall develop and enforce policies regarding the sale, distribution, possession or consumption of alcoholic beverages on campus, subject to state and federal law. Consistent with previous Board policy, the consumption of alcoholic beverages on campus may be authorized by the president subject to the following conditions, as appropriate:

a. When a temporary permit for the sale of alcoholic beverages has been obtained and dram shop act insurance has been purchased;

b. When a college permit has been obtained;

c. When students bring their own beverages; and

d. When alcoholic beverages are provided by a student organization and no fee is charged for attendance or for said beverages.

  1. All colleges shall provide educational programs on the abuse of alcohol and other drugs and a referral for assistance for students and employees who seek it. Colleges are encouraged to establish campus-wide committees to assist in the development of these programs in response to particular campus needs and identification of referral resources in their respective service planning regions.
  2. This policy shall be published in all college catalogs, faculty and staff manuals and other appropriate literature.
  3. Failure to comply with this policy will result in invocation of the appropriate disciplinary procedure and may result in separation for the college and referral to the appropriate authorities for prosecution. (Adopted November 20, 1989)

Middlesex Community College adheres to the above cited Board of Trustees’ Policy regarding alcohol and drugs. Currently there are no programs in place to educate students regarding alcohol and drug abuse.  There is literature available from Student Services regarding these topics.  Individuals seeking assistance with substance abuse problems are provided information as to where professional help is available.  Additionally, the College has established the following procedure regarding requests for the service of alcoholic beverages on campus:

Any request to serve alcoholic beverages must be consistent with the Board of Trustees for Community-Technical Colleges’ Policy 4.15.

  1. The request must be submitted in writing to the Dean of Finance and Administration at least four (4) weeks in advance of the event.
  2. If the sale of alcohol is being solicited, the request must demonstrate that a temporary permit for the sale of alcoholic beverages will be obtained and dram shop act insurance will be purchased.
  3. A paragraph in the request must describe how alcohol will only be made available to legal age students and/or guests. This includes student bringing their own alcoholic beverages, or beverages being provided free when purchased by a student organization or other group.
  4. The request must include a plan for a visible education program display or presentation urging responsible drinking of alcoholic beverages during the event.
  5. Once the dean of Finance and Administration has reviewed the request for all necessary compliance, the request will be forwarded to the President for final decision. Final approval can only be granted by the President.

Note: Under no conditions will alcoholic beverages be purchased for consumption with monies from the General or Operating funds of the College.

Alcoholic beverages may not be consumed on College premises except by those over 21 years of age at approved College social functions. Such functions are held in compliance with State law and the Board of Trustees Policy.

No student or employee shall knowingly possess, use, distribute, transmit, sell or be under the influence of any controlled substance on the College campus, the Meriden Center or the College campus at a College sponsored activity, function or event.  The College is committed to the enforcement of Federal and State drug laws.

J. Policy Statement Addressing Sex Offenses

The College does not currently offer any programs designed to educate the student community about sexual assaults and date rape. The College does provide literature that is available to students regarding measures they can take to guard against sexual assaults and date rape. This literature is available in the Student Activities Office, Founders Hall.

If you are a victim of a sexual assault at this College, your first priority should be to get to a place of safety. You should then obtain necessary medical treatment. The College’s security authorities strongly advocate that a victim of sexual assault report the incident in a timely manner. Time is a critical factor for evidence collection and preservation. An assault should be reported directly to a College security authority. Filing a report with the College security authority will not subject the reported victim to scrutiny or judgmental opinions from College officials.

Filing a report will enable the College to refer a person who reports being a victim of sexual assault:
- to appropriate medical treatment and tests if required;
- to those who may assist in the proper collection of evidence helpful in prosecution, which cannot be obtained later (ideally a victim of sexual assault should not wash, douche, use the toilet or change clothing prior to a medical/legal exam); and
- to confidential counseling from counselors specifically trained in the area of sexual assault crisis intervention.

When a person contacts a College security authority and reports they have been the victim of sexual assault, the Connecticut State Police (Westbrook Barracks) and the Middletown Police Department will be notified. Additionally the Dean of Finance and Administration will be notified.

If the accused person is another student, the reported victim of sexual assault may choose for the investigation to be pursued through the criminal justice system and the College’s student conduct system or either one separately.

A College security authority or the Dean of Finance and Administration (if the reported victim is a student) will guide the reported victim through the available options and support the reported victim in his or her decisions. Various counseling options and support services are available in the community.

College student conduct proceedings, as well as the Chancellor’s guidelines for cases involving sexual misconduct, are detailed in the Student Handbook. The Handbook provides, in part, that the accused student and the reported victim will each be allowed to choose a person who has had no formal legal training to accompany them throughout the hearing. A student found to have violated a policy or rule regarding sexual misconduct may be suspended or expelled from the College for the first offense in addition to being criminally prosecuted in the courts. Those students who report they are a victim of sexual assault have the option to request a change in their academic situations after a reported sexual assault, if such changes are reasonably available.

K. Policy Statement Addressing Sex Offender Registration

The Campus Sex Crimes Prevention Act of 2000 requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a State concerning registered sex offenders may be obtained. It also requires sex offenders who are already required to register in a State to provide notice of each institution of higher education in that State at which the person is employed carries on a vocation or is a student.

In the State of Connecticut, convicted sex offenders must register with the Sex Offender Registry maintained by the Connecticut Department of Emergency Services and Public Protection, Division of State Police, Sex Offender Registry Unit, pursuant to Connecticut General Statutes 54-250. The Sex Offender Registry information provided under this law is intended to be used for such purposes as the administration of criminal justice, screening of current or prospective employees and volunteers or otherwise for the protection of the public in general and children in particular. Unlawful use of the information for the purposes of intimidating or harassing another is prohibited and a willful violation shall be punishable as provided by law.

The Connecticut Sex Offender Registry may be accessed on the Connecticut State Police website through the following: http://www.ct.gov/dps/site/default.asp  Registry information is also available at local police departments.