Changes in the College schedule due to inclement weather will be announced in the following ways:
- A text alert for those who have registered through myCommnet. To sign up for text alerts, login to myCommNet and follow the prompts from the red and black block in the lower left-hand corner.
- A message on our main telephone line, 860.343.5800. Be sure to choose option 1 for School Closings.
- An announcement posted directly on the home page of our website.
- Facebook and Twitter.
- The local television and radio stations.
Expect that the College will be open unless you hear otherwise – text announcement, Facebook, Twitter, switchboard, tv stations, radio stations and the College website. The decision to modify the class schedule will be made as soon as practicable. We receive numerous phone calls during inclement weather asking if the college will close. Understand that our staff is notified at the same time as the media outlets. You will be told to expect the College will be open unless you hear otherwise.
Memo to the College Community
DATE: December 2013
TO: College Community
FROM: David W. Sykes, Dean of Finance and Administration
RE: College Closings, Delayed Openings and Early Release due to Inclement Weather
This is a reminder of the process for when the College may be closed, have a delayed opening or an early release due to inclement weather conditions.
Please note that the factors that determine College closings, delayed openings, and early release are different for our College than those that affect a high school, elementary school, business or other agencies. More importantly please be aware that most of the radio and TV station weather ‘codes’ were designed to assist the K through 12 system, and therefore may have limited relevance to the College’s specific situation. We try to use codes that most closely reflect the status of the College.
The President has authority to direct College closings due to local weather conditions or other emergency situations. Previously weather related closings were directed by the Governor and while the Governor still has the authority to close state agencies due to weather emergencies, the President now has the authority to direct College Closings, Delayed Openings and Early Release. Individual faculty members are not authorized to cancel classes due to weather conditions.
When the Governor asks that “non-essential” state employees not report to work due to extreme adverse weather or other emergency condition, Middlesex Community College will be closed. When the Governor asks that “non-essential” state employees delay their arrival at work until after the usual opening time for their agency due to extreme adverse weather or other emergency condition, Middlesex will also have delayed openings. The same holds true when the Governor orders an early release of “non-essential” state employees.
In the absence of a directive from the Governor, the President may close the college for a full day or a portion thereof based upon local weather conditions or College emergency. Partial day closing of the College will be referred to as a delayed opening or an early release.
When the President directs that the College will be closed, employees are not expected to report to work, except that the President may require the attendance of employees in critical service positions such as maintenance, security and their supervisors. Employees who are not expected to work will have their time off charged as stated in ERM 2012-2. If the President authorizes cancellation of classes and scheduled educational activities for an entire day, the College will be closed.
When weather conditions are poor before the start of a day when classes are in session, the decision on whether or not to modify the class schedule will be made no later than 6:00 a.m. The local radio and television stations will be notified by College officials, and the stations will make appropriate announcements. Please note that although the message will be conveyed to the media prior to 6:00 a.m., the announcement may not appear until after 6:00 a.m. Additionally, there will be a message posted on the MxCC website at www.mxcc.edu, a Facebook post, Twitter message, a text message will be sent to everyone who had registered through the myCommnet Alert System, and an announcement on the College’s main phone line, 860.343.5800. (When calling the main phone number, be sure to choose option 1 for School Closings.)
Delayed openings are similar to College closings in that, with the exception of employees in critical service positions and their supervisors who may be required to report, staff members are not expected to report to work until the specified opening time and will have their time off charged as stated in ERM 2012-2. Employees who do not report to work by the specified opening time who are covered by a collective bargaining agreement that excuses late arrivals under specified conditions are entitled to the benefit of such provision. However, provisions for late arrival are to be measured from the beginning of the employee’s shift. Employees who do not report to work at all on a day when the College opening has been delayed will charge the entire shift to an appropriate leave balance.
The College essentially does not ‘delay classes’ but rather ‘delays opening’ resulting in effectively canceling classes that were scheduled to start prior to the College being open. Unless the College has made an announcement concerning classes it is expected that classes will be held according to schedule.
If it has been determined that the College will have a delayed opening, the local radio and television stations will be notified by College officials, and the stations will make appropriate announcements. Additionally, a specific opening time will be posted on our website, Facebook and Twitter; a text message will be sent to everyone who had registered through the myCommnet Alert System, and an announcement will be on the College’s main line, 860.343.5800. (When calling the main phone number, be sure to choose option 1 for School Closings.) Any classes that begin before the specified time will not be held. All classes that begin on or after the specified time will be held as scheduled.
If the President directs an early release, the President shall indicate the time when the College will be closed for the day. Employees who are at work and who leave when the College closes will have their time off charged as stated in ERM 2012-2. Employees whose scheduled work shifts have not begun when the President announces early release need not report to work; however, any time between the scheduled commencement of a shift and the time of College closing shall be charged to an accrued leave balance. Employees in critical service positions (e.g. snow and ice removal, facility security) and their supervisors may not be subject to the early release provisions of this policy.
In case of inclement weather occurring after the work day has begun, the decision to modify the class schedule, both at the main campus and at the extension centers, will be made as soon as practicable. If it has been determined that the College will have an early release, the local radio and television stations will be notified by college officials, and the stations will make appropriate announcements. Additionally, a specific closing time will be posted on our website, Facebook and Twitter; a text message will be sent to everyone who had registered through the myCommnet Alert System, and an announcement will be made on the College’s main line, 860.343.5800. (When calling the main phone number, be sure to choose option 1 for School Closings.) Additionally an e-mail will be sent to all employees and students. Also a voice mail message will be sent to MxCC employees. No classes will be held on or after the specified closing time.
Off Campus Sites
The MxCC Meriden Center will comply with the Middletown campus policy. Exception: In the event of extreme weather only in the Meriden area, the decision to cancel classes at the Meriden Center will be determined by the MxCC Meriden Center Director and the Dean of Finance and Administration.
The decision to close the College, delay an opening or grant an early release is predicated upon driving conditions, the weather forecast, and the state of the parking lots. While it is impossible to please everyone with the decisions made or the timing of those decisions, they are made with the desire to balance personal safety with the mission of the College and the expectation of our providing services in an environment where inclement weather is a factor.
The following radio and television stations will be notified and asked to make the appropriate announcements:
1) WMRD AM – Middletown (1150) 8) WKSS-FM (95.7)
2) WLIS AM – Old Saybrook (1420) 9) WPOP AM (1410 ESPN Radio)
3) WTIC FM (96.5 TIC) 10) WUCS-FM (97.9 FM ESPN)
4) WRCH FM (Lite 100.5) 11) WWYZ-FM (92.5 Country)
5) WZMX FM (Hot 93.7) 12) WAVZ-AM (1300 ESPN Radio)
6) WTIC AM (News Talk 1080) 13) WELI-AM (960)
7) WHCN FM (105.9 The River) 14) WKCI-FM (101.3)
1) Channel 3, WFSB
2) Channel 30, NBC Connecticut
3) News 8 and MyTV9, WTNH
4) Fox CT (Channel 61 on most cable stations)
Staff and faculty only –
Instructions specific to certain bargaining units can be obtained through your Bargaining Unit Contract. If the College is open, classes not cancelled and weather/roads are questionable, this is what your union provides for you. As always, each individual must make his or her own judgment regarding the conditions of the roads.
- 4Cs (Congress of Connecticut Community Colleges) – http://www.the4cs.org/
- NP-2, NP-3 and P-5 (Maintenance, Administrative Clerical and Administrative & Residual) – http://www.ct.gov/opm/site/default.asp. Under Featured Links, choose Labor Contracts, then choose your Bargaining Unit Contract.
Any questions regarding the inclement weather policy and practice may be directed to me.
Thank you and have a safe winter driving season.