Proposals

Click here for Power Point on Governance Proposals (presented November 2015)

Shared Governance Proposal Process 8-26-15

Any individual or group of individuals of faculty, staff, or students, known as the “Originator,” may initiate a Governance Proposal for consideration by one of the Assemblies. The process begins by submitting a Governance Proposal using the online form no later than the fourth Monday of every month. The Governance Proposal will be assigned a tracking number and its progress and status will be accessible at all times online. Curriculum Proposals will also be submitted online using Curriculum Committee proposal forms, and will be assigned tracking numbers to ensure follow up throughout the governance process.

The Executive Recorder will confer with the chairs of each committee and Assembly as needed to determine the whether the Proposal should be submitted to a Committee or Assembly, returned to the Originator for revision, or returned to the originator with alternative recommendations for addressing the issue. A Proposal may be returned to the originator if it does not meet the following criteria for a governance issue:

  1. Policy (new/change) and/or
  2. Campus-wide implications and/or
  3. Community voice needed (request for input)

Example of governance issues:

Curriculum proposals
Expanding number of community hours
No smoking policy
New building proposals (need for community voice)
Improving food in cafeteria (need for community voice; policy implication for contract)

Example of non-governance issue (“work of college”)

What model of computer to purchase (IT),
Increasing student involvement in civic engagement (Center for Civic Engagement)
Creating more SMART classrooms (BOR/MxCC Administration)
Academic calendar (BOR; except for winter/summer schedules)

The Governance Proposal Form includes the options “Request for Action”, “Request for Input”, or “Request for Communication” and should be used for any substantive issues proposed for an upcoming meeting. Short informational items and announcements can be raised at each meeting during the portion of the meeting set aside for that purpose on the agenda, and need not be submitted ahead of time. When in doubt about an issue, members may consult with Assembly leadership or the Executive Recorder. All proposals for inclusion on an upcoming meeting agenda must be submitted online no later than the 4th Monday of the month for meetings the following month.

Assembly and Committee Chairs will prepare an agenda, including any governance and curriculum proposals, prior to the 1 week deadline for making the agendas available to the community. After each meeting, the Committee or Assembly Recorder will update the proposal tracking system with the decision and rationale on each proposal following each meeting. The Executive Recorder will promptly update the tracking system with the final decisions of the Executive Council and the President to ensure a complete record as the Proposal moves through the governance system. The Originator of the Proposal, or any member of the campus community, can track the progress of the Proposal through the online tracking system at any time.

Note that all Governance Proposals will proceed to the Executive Council whether or not the Assembly supports the proposal with a positive recommendation. An Assembly may make the following recommendations to the Executive Council: support with no issues, support with further development (supported but returned to originator(s) for further development), non-support (with rationale), and no recommendation (with rationale).

Instructions for Submitting a Proposal:

Curriculum & Program Proposals:

  1. Review detailed instructions and download appropriate forms from “Forms” section of Governance webpages (click here).
  2. Submit draft of proposal to your division director for initial review.
  3. Email proposal to all faculty and staff for a one-week comment period; this needs to be completed in advance of the proposal deadline to ensure that the proposal submitted to the curriculum committee is the final version incorporating any feedback received.
  4. Revise proposal if needed based on feedback.
  5. Complete online “Governance Proposal” form and attach all proposal documents as a single zip file no later than the 4th Monday of the month for review by governance in the following month.
  6. You will receive an automatic email confirmation that the proposal has been successfully submitted.
  7. Track the progress of your proposal online (below).

All Other Proposals:

  1. Complete online “Governance Proposal” form and attach all proposal documents as a single zip file no later than the 4th Monday of the month for review by governance in the following month.
  2. You will receive an automatic email confirmation that the proposal has been successfully submitted.
  3. Track the progress of your proposal online (below).

Submit a Proposal

Archived Proposals